Santa Clara County Public Records

What Is Public Records in The Santa Clara County?

Public records in Santa Clara County encompass a wide array of documents and information maintained by government agencies. These records are accessible to the public under the California Public Records Act. The types of public records available include:

Birth and death certificates
Marriage licenses and divorce decrees
Property records, including deeds and mortgages
Court records, such as civil and criminal case files
Business licenses and permits
Voter registration information
Environmental reports and land use records
Government meeting minutes and agendas

Is Santa Clara County an Open Records County?

Santa Clara County adheres to the principles of transparency and accountability as outlined in the California Public Records Act, Government Code § 6250 et seq. This legislation mandates that public records be open for inspection by members of the public, with certain exceptions for confidential information. The county's commitment to open records ensures that residents have access to information about government operations and decisions.

How Do I Find Public Records in Santa Clara County in 2025

To locate public records in Santa Clara County in 2025, individuals may utilize several methods:

Online Portals: Many records are accessible through online databases maintained by various county departments. For instance, court records can be accessed via the Case Information Online portal.
In-Person Requests: Individuals may visit the relevant county office to request records. It is advisable to contact the office beforehand to confirm the availability of the records and any specific procedures.
Mail Requests: Written requests can be submitted to the appropriate department. It is important to include detailed information about the records sought to facilitate the search process.

How Much Does It Cost To Get Public Records In Santa Clara County?

The cost of obtaining public records in Santa Clara County varies depending on the type of record and the method of access. Generally, the county charges fees to cover the cost of duplication and, in some cases, the time spent by staff to locate and compile the records. For example:

Birth and Death Certificates: A certified copy typically costs $25.
Property Records: Fees for copies of deeds and other documents may range from $1 to $3 per page.
Court Records: There may be a fee for accessing certain court documents, especially if a physical copy is requested.

Does Santa Clara County Have Free Public Records?

Certain public records in Santa Clara County are available free of charge, particularly those accessible online. The following entities provide free access to some records:

Santa Clara County Assessor's Office: Offers free online access to property assessment information.
Santa Clara County Registrar of Voters: Provides free access to voter registration information and election results.
Santa Clara County Clerk-Recorder's Office: Some records, such as marriage license applications, may be viewed at no cost.

Who Can Request Public Records In Santa Clara County?

Under the California Public Records Act, any member of the public can request access to public records in Santa Clara County. This includes residents, non-residents, businesses, and organizations. There is no requirement to state a purpose for the request, and the county is obligated to respond within a reasonable timeframe.

What Records Are Confidential In Santa Clara County?

While many records are open to the public, certain records are deemed confidential under state and federal laws. These include:

Personnel Records: Employee files and evaluations are generally confidential.
Medical Records: Protected under privacy laws such as HIPAA.
Juvenile Court Records: Access is restricted to protect the privacy of minors.
Law Enforcement Records: Certain investigative records and information that could compromise public safety or privacy are exempt from disclosure.

Santa Clara County Recorder's Office: Contact Information and Hours

Santa Clara County Clerk-Recorder's Office
70 W Hedding St, East Wing, 1st Floor, San Jose, CA 95110
Phone Number: (408) 299-5688
Santa Clara County Clerk-Recorder's Office
Public Counter Hours: Monday - Friday, 8:00 AM - 4:30 PM

Lookup Public Records in Santa Clara County

Access court records online through the Superior Court of Santa Clara County's portal.